Settlements settings

To access the settlement settings, go to the Organization settings section, then to the Settlement tab.

Settlement parameters

Within the settings, you can make changes to the parameters described below.

Belling period length

This feature defines the length of the settlement period. In accordance with the regulations of the Driver Working Time Act, the available options are: monthly, bi-monthly, three-month, and four-month periods.

Start of te first accounting period

This feature allows you to set the start date of the first settlement period for drivers. From this date, the system will calculate subsequent settlement periods based on the selected length. This is essential for correctly tracking working time, overtime, and rest days.

For example, if you choose February 1st and the settlement period is 3 months, the first period will run from February 1st to April 30th. Subsequent periods will automatically be calculated every 3 months (e.g., May 1st – July 31st, August 1st – October 31st, etc.). This ensures the system accurately monitors working hours, overtime, and rest days in line with the regulations.

Start of day by

Currently, the only available option is to start from the first event, which in practice means starting the workday from the first driving activity.

If new options are introduced as part of the ongoing development of , you will be notified!

Night time

The night period is a continuous four-hour window that falls between 00:00 and 07:00. The total working time of a driver during the night period must not exceed 10 hours between two consecutive daily rest periods (or between a daily and a weekly rest period).

Night work bonus hours

The night period covers a continuous eight-hour window that falls between 9:00 PM and 7:00 AM. This period is used to calculate the night work allowance, which amounts to 20% of the employee’s hourly wage for each hour worked during this time.

Holiday - Sunday day

According to the Labour Code, work on Sundays and public holidays is defined as any work performed between 6:00 AM on the given day and 6:00 AM on the following day, unless a different time range has been established by the employer.

This setting allows you to define a custom time range for the Sunday/holiday period by adjusting the start and end hours in accordance with your organization’s internal rules.

Include regulation bonus in overtime base

This feature allows the regulation-based bonus to be included in the base salary used for calculating overtime pay. This means that when determining the overtime rate, the system adds the bonus defined in the company’s work regulations to the base salary. As a result, the employee receives higher overtime compensation, reflecting the full wage base in line with applicable regulations and company policies.

Settle EU flat rate, bonus, and award proportionally to EU subsidy amounts

Flat rate compensation

Enabling this option triggers the settlement of lump-sum allowances in the final month of the settlement cycle. If the lump sums paid during the cycle do not fully cover the amount due to the driver for the worked period, the missing difference is added to the salary in the last month of the cycle.

If the option is disabled, no end-of-cycle adjustment is made. In this case, the lump sums already paid are considered final, regardless of the actual amount earned by the driver during the settlement period.

Report settings for records

For timesheet report settings, you can enable the options described below.

Place calculated amounts on the record printout

This option ensures that all calculated amounts related to salary and allowances are automatically included in the driver’s working time record printout.

Show the amount of subsidies for the EU minimum wage

This feature allows reports to display the exact amount of top-up payments compensating for the minimum wage applicable in countries selected for calculation in the foreign pay settings.

Place applications on the record printout

This feature allows you to enable or disable the printing of requests on the working time report.

Show flat rate settlement for the last month of the settlement cycle

This feature allows for a detailed breakdown of lump sum settlements in the final month of the settlement cycle. It enables accurate tracking of whether the lump sums paid cover the amounts due for the entire period, and allows for verification of any underpayments or overpayments at the end of the cycle.

Default settings applied to every newly created organization are shown below.