Schedule automation

To access the schedule automation settings, go to the Organization settings section, then to the Schedule tab.

Basic automation

In the case of Basic automation, you can choose from the options described below.

Schedule optimization

The schedule optimization feature automatically fills in workdays and days off to ensure the driver’s schedule complies with applicable rules and the limit of available days off.

When optimization is disabled:

• the schedule is filled strictly according to a fixed pattern, e.g., with Saturdays off,
• working days are marked as workdays (W) based on the target schedule, even if the driver did not actually work.

When optimization is enabled:

• the system automatically adds days off (O) between workdays if the driver did not actually work,
• the number of days off will not exceed the monthly allowance.

Adjustment of working time on empty days

At this time, adjusting the schedule dimension on empty days is not possible.

If we introduce new solutions as evolves, you will be notified!

Carry forward unused overtime to the next month

When enabled, this feature allows overtime hours not compensated with time off to be carried over from one month to the next within the applicable settlement period. It’s especially useful for 2-, 3-, or 4-month settlement cycles, in line with driver working time regulations. Once the full settlement period ends (e.g. after three months), any remaining overtime is no longer carried over and must be settled financially.

Filling work with 50% duty

Inserting a day off for holiday on Saturday

This feature automatically grants an employee (e.g. a driver) a day off in exchange for working on a public holiday that falls on a Saturday.

Consideration of the entire billing period in recalculation

This feature ensures that when calculating working time or overtime, the system takes into account data from the entire settlement period, not just individual months.

Rounding planned hours

This feature automatically rounds up the scheduled working time to the nearest selected unit (e.g. to full 15-minute intervals). It is especially useful in equivalent working time systems, ensuring consistency and simplifying working time records.

Additional day off

This functionality allows you to define an additional non-working day within the organization. For example, if drivers work from Tuesday to Saturday (5 days per week), Monday should be set as the non-working day. This ensures the schedule automatically treats that day as a day off.

Compensation automation

In the case of Compensation Automation, you can choose from the options described below.

Compensation for work on days off

Enabling this feature allows the system to automatically search for compensatory days off for work performed on non-working days.

Compensation for overtime bonuses

This feature enables automatic consideration of compensatory days off in exchange for overtime allowances, in accordance with applicable regulations. The system searches for available days off that can compensate for overtime worked instead of paying the allowance.

Compensation the days off for work on Sundays and holidays before overtime

When this option is enabled, the system first attempts to grant a day off for work performed on Sundays and holidays. Only if this is not possible, overtime is settled according to the applicable rules.

Compensate overtime

• By default, without employee's request – compensatory time off is calculated at a ratio of 1:1.5 relative to the number of overtime hours worked.
• By default, at the employee's request – compensatory time off is calculated at a ratio of 1:1 relative to the number of overtime hours worked. In this case, the timesheet report is supplemented with the employee’s request regarding the taken overtime compensation.

Default settings applied to every newly created organization are shown below.